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AKA Signatures

Everyone knows one of the cardinal rules for notaries is to have proper identification. Sometimes the name on the ID does not match the name the individual signs with. This causes some maneuvering for the notary, in some instances this is perfectly acceptable and in others it is not. aka sign More is always better. If the ID contains more information than the signature or the name on the document you can go forward with the notarization. A problem occurs when the signature or name on the document contains more information than the ID. For instance, if the name on the document I ask you to notarize is Jessica Grace Higgins, but my ID only says Jessica G. Higgins, you cannot prove the “G” stands for Grace, and thus, cannot continue the notarization process. Credible identifying witnesses may be used to ensure the person is who they say they are. This can come in handy in cases of marriage, divorce, or hyphenated names. Be careful with hyphenated names; having the same names unhyphenated makes it not valid for notarization. When there is no identification or credible witnesses, employ the AKA method. The AKA method allows the signer to sign with the name on their ID followed by aka, and whatever name they go by on the document. You have to explain this option fully to the signer, and explain to them it is their responsibility to ensure the recipient of the document will accept it. When filling in the notarial certificate, write only the name as seen on their ID, only the signer will add the aka. Next to personally appeared, you, as the notary, write Lisa Hault, and the signer would sign as Lisa Hault aka Lisa Hault-Smith. Therefore, the notary only has responsibility for the name on the ID. If you have any questions about discrepancies or completing the aka method, please feel free to contact one of our customer care representatives, or follow us on Facebook, Twitter, or on our website. We are here to help you through these tricky notarial tasks!